Report a Repair
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The Association advertised recently on their website, social media platforms, local newspaper and various trade organisations seeking interested contractors and tradesmen in order to assist with the reactive repairs service delivery. We are pleased to advise that we have been able to bring on some locally based contractors. All tradesmen attending your property, will as usual, carry the appropriate ID and please contact us if you have any concerns in providing access.
This will be a great help in clearing the backlog that has accumulated due to various difficulties that the Association has experienced lately with single multi-trade contractors. We anticipate that in time we will be ble to return to achieving our target timescales as well as meeting customer expectations in the quality of work undertaken.
Thank you for your patience whilst we are navigating this difficult period.
Read our latest article regarding an update to our annual gas servicing on our noticeboard section of our website.
As further government restrictions have eased, we are delighted to advise that our pre and post inspections to tenants’ homes has resumed. Our Maintenance staff continue to work a blended working pattern with home and office working and are available during office hours should you wish to contact a member of staff. As advised previously, although we have resumed our full repairs services, we are continuing to experience delays in completing non-emergency repairs due to a shortage in material supplies, which is out with the Association’s control. We apologise for the inconvenience that this is causing, to those that are affected, and thank you for your ongoing patience.
Each year we deal with a wide range of repair requests. For non-urgent repairs, please contact our repairs team on 01475 807 001 during our office opening hours or by logging a repair request via our customer portal. Please only book non-urgent repairs via our tenant portal.
Call us on 01475 807001 Log Into My Oak Tree
*Non-emergency repairs or non-urgent repairs are things you can reasonably live with for a short time without immediate risk to our safety or health, for example, an internal door repair or plastering. Please report all non-emergency repairs using our online repairs reporting service. This will allow us to clearly prioritise all repairs effectively and speed up our response time.
If you are an OTHA tenant and have an emergency repair when the association's office is closed, the emergency out of hours services can be contacted using the numbers below:
Contractor | Contact Number | Covering |
---|---|---|
The National Gas Emergency Service
|
0800 111 999
|
Gas Leaks
|
Avid Building Insurance
|
01204 860 429
|
Buildings Insurance
|
James Frew - Gas Sure
|
01294 468 113
|
All Trades including Gas Central Heating
|
If you have an emergency out-with office hours, please contact CPM on 03451 400 100. An on-call operative will then assist you. If there is no answer then please leave a voicemail with address, a description of the fault and a contact telephone number for the operative to call back. .
For Maple Road Demolition - please call Central Demolition on 07775 690 982
For Strone Farm Development - please call Herongrange Security on 07473 174 600
You don’t have to let us know if you are redecorating, but if you want to make any alterations or improvements to your home you need to request permission.
This can include:
We will only grant permission to any alterations or improvements that require a Building Warrant or Planning Permission, on the condition that the plans have been approved by the Council’s Planning Department.
If you are given permission to make alterations or improvements you might have the right to compensation at the end of your tenancy. Please contact us to find out if the work you have done is a “qualifying improvement”.
If we have to refuse permission to carry out any alterations or improvements in your home, we will always let you know the reasons why you cannot carry out the work, for example if the work was likely to cause damage to the property or cause a nuisance to your neighbours.
If you go ahead and make an alteration/improvement without our permission or fail to adhere to any of the conditions attached to our permission we will exercise our right to re-instate our property to its previous condition and you will be responsible for the cost of the work.
If you would like more information on what improvements or alterations you can make to your home, or if you would like to request permission, please contact us.
We have three categories of repair to help us prioritise our work. Each category has a target timescale.
We attend emergency repairs and make them safe within 4 hours.
We aim to complete urgent repairs within 2 working days.
We aim to complete routine repairs within 7 working days.
There are some repairs that you will have to pay for. We call these rechargeable repairs. Rechargeable repairs include:
If you are unsure if your repair falls into one of the above categories please contact us on 01475 807001.
We are responsible for maintaining the structure and outside of your home and for ensuring that it’s fit to live in.
Properties that become vacant must reach a minimum standard before we re-let them. Before your tenancy starts we will inspect the house to make sure that it meets our minimum standard and carry out any work that is necessary. We will also inspect the common areas.
During your tenancy, we will carry out any necessary repairs to keep the property windproof, watertight and fit to live in.
We have a right to inspect your house or carry out repairs during reasonable times of the day. We will give you at least 24 hour’s notice in writing. If you do not let us enter the house, or in an emergency, we may force entry.
These lists are not exhaustive. Please phone us on 01475 807 001 and ask if you are uncertain.
As a Tenant of OTHA, you have the right to have certain small repairs carried out within a given timescale. This is called the ‘Right to Repair’ and is part of the Housing (Scotland) Act 2001.
The scheme covers certain repairs up to the value of £350.
When you report a repair we will let you know whether it is a qualifying repair. Repair times depend on the type of repair and we will tell you the maximum time allowed to carry out the repair. For example, we have one working day to repair your toilet if it is not flushing but we have three working days to repair a loose banister.
If our usual contractor does not start the qualifying repair within the time limit set, you can tell another contractor from our approved contractor's list to carry out the repair. We will then pay you £15.00 compensation for the inconvenience. If you are in arrears of rent, we may offset the compensation against arrears.
Please do not contact a second contractor unless you have a case to do so as you may be recharged for the call out.
How do I find out more? If you wish to find out more about the Right to Repair scheme please contact us.