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Intimation of 2020 Annual General Meeting (AGM)

Date:              Tuesday 22nd September 2020

Time:              7:00pm

Venue:           Online meeting using Zoom

As you are aware the Association, as a membership organisation, is required under our Rules to hold an annual general meeting every year within 6 months of our financial year end.  In accordance with the Association’s Rules, information regarding the nomination procedure for election to the Oak Tree Housing Association Committee of Management at the forthcoming AGM is outlined below.

Due to the current coronavirus pandemic restrictions on public meetings we have had to consider an alternative way to hold out AGM this year.  Legislation has been passed by the UK government which allows us to hold a ‘virtual’ AGM for members before 30 September this year. 

The ‘virtual’ system would enable members to take part by joining an online video meeting through a computer, laptop, tablet or smartphone. 

If you are unable to attend the virtual AGM, the option to submit your apologies or to complete a proxy form for someone to act on your behalf, will still be available to you.  

Nomination for Election to Committee of Management 

Membership of the Association carries with it the right to be nominated for election onto the Association’s Committee of Management.

Only members are eligible to nominate another member or stand for election.  A member cannot nominate himself/herself for election to the Committee.

Nominations must be in writing using a nomination form.  Nomination forms must be signed and completed fully.  However, given the current coronavirus restrictions we recognise that this process is not as simple as normal this year.  If you wish to be nominated for election please let us know and we will contact you to discuss the best way for us to assist you with the completion of the nomination form and its return to the Association.  Completed Nominations must be returned by 12 noon  on 1st September 2020. No nomination forms may be accepted after this.   Further information including the agenda and papers for the AGM, and Proxy/Postal Vote procedures will be issued at least 14 days prior to the AGM.

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